Digitized Food Safety with Software

By: KEXY Team
January 23, 2024

While most food & beverage companies have already digitized their food safety management and related operations, they fail to ensure food safety. What’s the reason? The primary reason is that the software does not comply with food safety regulations. Secondly, the food safety management system is outdated and lacks essential features. Remember, digitization won’t stop due to frequent technology developments and upgrades.

Cutting-edge technologies involve innovations, improved AI capabilities, efficient predictive modeling, and automation options. The traditional “pen and paper” or “spreadsheet” methods are history because they don’t provide transparency in operations.

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At the same time, conventional methods or outdated software systems do not ensure food safety, negatively affecting consumers’ experiences, increasing costs for restaurants, and decreasing brand reputation.  Therefore, you must select and implement efficient food safety management software to maintain a clean, safe, and hazard-free environment in the kitchen. An ideal software tracks food expiration dates and monitors when to order inventory. So, consider the following factors/elements when choosing food safety software.

Simple to Use

Effective food safety software is user-friendly and provides a convenient graphical user interface or dashboard. The dashboard has several features, such as viewing suppliers and their expiration documentation. It also analyzes historical data and gives you insights into the number of quality incidents across the board.

We recommend choosing a customizable platform/software to tailor the dashboard and make it easier for your employees to work efficiently. The software system must also give you access to vendor/supplier contact information, check food quality and safety certifications, and monitor food safety in real-time.

Real-Time Data Analytics

Close-up image of an office worker using a touchpad to analyze statistical data

Choose a software system that uses data in real-time. The purpose is to respond to food safety or quality incidents efficiently and quickly. At the same time, you can conduct food safety audits, gain insights, and make informed decisions.

In addition, real-time data analysis allows your food business to save time, effort, and resources when maintaining the company’s credibility. The reason is that the data is easily accessible and visible in a centralized location, allowing all stakeholders to act or respond to quality-related incidents.

Record Food Temperatures

Hand holding smartphone against large vats of beer
Hand holding smartphone against large vats of beer

Choose a software system that documents food temperatures with cutting-edge thermometers. The software must send and receive real-time data during food cooking and cooling cycles.

It must also automatically create HACCP-regulated logs based on food temperatures. The software allows you to take corrective actions by alerting your employees to increase or decrease the temperature if it is outside the optimal range.

Likewise, if the software declares the food item is unsafe to consume, it will alert the staff to dispose of it quickly. Your delivery staff can enter the temperature of specific foods before delivering the food to the end consumer. The delivery staff will reject the food temperature if it is not within the optimal range.

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