Finding The Best Food and Liquor Inventory System in 2024

By: KEXY Team
January 8, 2024

As the owner of a restaurant, bar, or liquor store, you will come across the need to maintain the smooth functioning of your business at all times. This is where you can think about using a food and liquor inventory system.

While searching for food inventory management software, you will notice that there are numerous options available to consider. Keep on reading and you will figure out how to locate the best food and Liquor Inventory System management software for your business.

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Features of Food and Liquor Inventory System

Before taking a look at a food or inventory management system, you should have a strong understanding of the features that you can expect to receive. Then you will be able to specifically look for those features and make sure that you are getting the best system that suits your specific needs.  Below are some of the most prominent features you need to look at.

Liquor Inventory System Inventory management features

It is a must for inventory management to be equipped with rich inventory management features. Then you can get supplies from the restaurant food suppliers and keep your inventory at adequate levels, so that you can properly cater to the needs of the customers.

You should verify that the restaurant or bar inventory management system is providing you with up to date information about your inventory at any given time. Based on the information you see; you can make quick decisions.

The information available to you should be downloadable in an Excel or CSV file format. Then you can include that in the reports you prepare or use them for many other purposes. In case your restaurant or bar has more than one location, you need to ensure that you receive a multi-location view. Then you can ensure proper inventory management across all the establishments.

You should have the ability to set up all the inventory and manage them through a single interface. This will help you to save your time while managing inventory.

Liquor Inventory System Provides ordering features

The food inventory management software should also provide you a feature to order from your suppliers in the simplest way possible. This will help you to maintain your inventory without spending a lot of time. On top of that, it should also offer a triple checkpoint system as well.

This is where you can make sure and confirm the fact that all orders are received and processed effectively. You will never miss out on even a single order with this feature. It is also better if you can have access to the purchase history, which can benefit you while you are auditing your previous buying habits.

Liquor Inventory System For Vendor communication

The food inventory or bar inventory management software you get should help you to streamline vendor communications as well. Then you will be able to proceed with all the ordering and product inquiries that you have and get them sorted. You will have to deal with multiple vendors at a time.

This is where vendor communications should be as simple to you as much as possible. On the other hand, you should look for software that offers group communications as well. Then you will be able to negotiate with a network of vendors and secure the best deal available out there.

Apart from communicating with the vendors, you should check and see whether the food inventory management software is helping you to communicate effectively with the staff members. If your business is in multiple locations, this feature will benefit you.

Management Features

One of the main objectives on why you get a bar inventory or food inventory management solution is to make your life easy with management. Hence, you should look for all the management features coming to you along with the system.

If the management features are available to you with remote accessibility, you will be able to make your life easy. That’s because you will be able to manage everything from a remote location.

You should also check and see whether the system comes to you with customizable metrics. Then you can configure them according to the specific requirements of your business. Moreover, it is worthy to have robust employee scheduling features as well.


Last but not least, you need to ensure that the software you get to manage your food inventory or bar inventory is versatile. For example, you should have the ability to integrate it along with the existing POS system you have.

Then you will not have to think about replacing the POS system with the inventory management software. Likewise, it should offer compatibility where you can integrate all the other third-party systems you use through APIs. On top of that, you need to ensure that your inventory management solution is cloud-based. Then you can access it from anywhere, at any given time.

Now that you have a clear understanding of all the features that should be present in a bar inventory or food inventory management software, if you are looking for software that is offering all these features, you should take a look at KEXY.

In addition to KEXY being the inventory management system with all the features mentioned above, one of the best things about KEXY is that it is currently available for free.

The developers behind KEXY are concerned about the negative impacts restaurants and bars had to face due to the COVID pandemic, which is the main reason they switched their application from being a paid product to a free one.

Comparing KEXY with other Food and Bar Inventory Software

Before you download KEXY, it’s worth taking a look at the other food and bar inventory software's that are out on the market.  Here are a few comparisons with some of the other restaurant inventory and ordering software tools that offer some amazing features as well.


The strength of Compeat is inventory management. You will be able to take full control over your inventory at any given time while you are using Compeat. It is a versatile tool as well. However, Compeat doesn’t offer group messaging as KEXY.

On top of that, you will have to face frustrations when ordering with Compeat because it doesn’t offer receipt or triple-check confirmation. You will have to do that manually.


Upserve also offers excellent inventory management capabilities. Moreover, you can fully manage your business with the features offered out of it. However, there are some drawbacks in Upserve. Like Compeat, Upserve doesn’t offer receipt and triple-check confirmation as well. Moreover, it doesn’t offer a group messaging feature to you.


MarketMan offers convenient inventory management capabilities along with easy to use features. However, ordering supplies will be a frustrating and time-consuming thing to do with MarketMan because it doesn’t offer one-click ordering and no messaging features available on this tool.


CrunchTime excels in inventory management, integrations, and overall management of the business. One of the biggest drawbacks you can see in CrunchTime is that it lacks one-click ordering of inventory from restaurant food suppliers and vendor communications.

Final words of Liquor Inventory System

While there are an abundance of options out there for a restaurant inventory software, KEXY is the most complete application on the market.  Most importantly, it’s the ONLY one that is free, so there’s no risk to you.

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